If this is not the case, the Applicant should mark the checkbox labeled “No.”. Anyone over the age of 18 who will be living in the rental unit should complete a rental application form. No Application From Tenant – If the tenant cannot fill in the application for the landlord then the tenant is able to fill in their information online by entering their personal data into the background check service’s website directly. It is unlawful (Fair Housing Act) for a landlord to deny a potential tenant for being in this registry. In Texas, landlords may charge a non-refundable application fee to cover screening costs plus a refundable application deposit, which would be returned if the application is denied. Indiana General Assembly, Indiana Code, Title 32 – Property, Article 31 – Landlord-Tenant Relations. Now that you know what questions should be off-limits in your state, let’s look at getting a rental application and turning it in. Do you have to pay to submit a rental application? First, he or she should Name the “Company” where he or she works as well as report on the “Occupation/Title” he or she holds there using the first two spaces under the “Current Employment” heading. The first section where this information will be required is “Current Residence.” This section will be structured in the same manner as the opening area of this application with a few additions to make the presented information relevant to the Prospective Tenant. Enter the total number of Bedrooms and the Monthly Rent the Applicant must pay for the Rental using the two spaces on the next line labeled “Bedrooms” and “Rent Amount” (respectively). Then use the space after the words “Start Date” to report the First Calendar Date when this Unit may be leased. It’s really up to each landlord and what they feel comfortable and confident in using. Or, record the type of Lease (i.e. The final question in this series will be “Ever Been Evicted?” If so, then he or she will have to select “Yes” from the checkboxes provided then supply some information regarding past Evictions in the space below. The final required items from the Applicant will be a Signature and Signature Date. The landlord will have to choose which service to use based on whether they received the completed and signed rental application from the prospective tenant. If Your Rental Application Is Approved, Do You Have to Sign a Rental Agreement or Lease? U.S. Department of Labor, Office of the Assistant Secretary for Administration and Management, Age Discrimination Act of 1975. Use Cozy's free online rental application form to get a complete picture of your rental applicants. Applicants must sign the form in order for landlords to perform criminal background/credit checks or contact references. In Wisconsin, landlords must allow tenants to provide their own credit or criminal background reports if they are less than 30 days old. dog, German Shepard/pit bull mix). After supplying the specifics regarding his or her Current Employment, the Prospective Tenant should also furnish a report of the same items concerning the last place he or she worked under the heading “Previous Employment.” A space has been supplied for the Applicant to supply details concerning the “Company” Name, “Occupation/Title,” “How Long” he or she worked there, the total Yearly “Gross Income” he or she earned, the Company’s “Street Address,” “City,” “State,” and “Supervisor” of his or her previous job. The Importance of a Rental Application Form. In Alabama, tenants who have intentionally put false or misleading information on the rental application can be evicted by their landlords, even if they correct the information later. To begin, the Applicant should mark either the “Yes” or “No” checkbox after the words “Ever Been Convicted Of A Crime?” to indicate if he or she has a criminal record. The landlord has the … This usually involves a thorough review of the rental application form, and the landlord typically performs the following steps: Financial red flags for landlords typically include things like bankruptcies, financial judgments, accounts sent to collections, foreclosures, and repossessions. If the Property will allow the Applicant to move in with or acquire and take care of any Pets while living there, then mark the “Yes” checkbox after the label “Pets?” If not, then mark the checkbox labeled “No.”, The next set of checkboxes “Smoking Allowed?” will define whether the Applicant will be allowed to smoke in the Rental or not. In addition, Colorado landlords are prohibited from using an applicant’s arrest history, or any criminal convictions more than five years old in making a determination on the applicant. Our online rental application is secure, convenient, and mobile friendly so you can manage your rental … Otherwise, they must return whatever wasn’t directly used for screening costs within 15 days of notifying the tenant the application is denied, or within 15 days of the tenant’s move-in date. We can’t leave a discussion of rental application forms without covering fees, the screening process, or additional regulations states have for rental applications. You can take the form issued by the owner or you can use a rental application form template that is appropriate for the lease application… United States Code, Title 42 – The Public Health and Welfare, Chapter 45 – Fair Housing. The advanced tools of the editor will guide … Even if the landlord intends no harm by including such questions, it would be difficult to prove in a discrimination lawsuit, so it’s probably in everyone’s best interest to leave them off the rental application altogether. Create a high quality document online now! Does a Landlord Have the Right to Run a Credit Check or Background Check Before Approving a Rental Application? Remember, if a landlord chooses to deny a rental application, it cannot be because of a person’s sex, race, color, national origin, religion, presence of a disability, or family status. Tenants should also ask how the landlord wants the rental application to be returned. The Applicant will have to reveal some information regarding his or her background considered relevant to most Residential Lease Applications. Note: Landlords must use the same credit score/financial criteria for all applicants. This usually requires the following: Use the section of the rental application marked ‘RENTAL HISTORY’ to contact past landlords of the applicant and verify items such as: The above questions will give the landlord peace of mind that the individual they are allowing to stay in their residential unit is a good investment and will benefit the community. Rental Lease Agreement Templates | Residential & Commercial. The next line will call for a definition as to how many “Bedrooms” his or her current Residence has on the third blank space and the Monthly Rent Amount on the fourth blank space of this section. There will be a space supplied so the Prospective Tenant can report the “Type (Apt., Home, Condo),” “Square Feet (SF)” of this residence, the number of “Bedrooms,” how much the monthly “Rent Amount” was, where it was located (“Street Address,” “City,” State,” and “Zip”), and that lease’s “Start Date” and “End Date.”. Commercial (Business) Rental Application – To perform a credit check on a business entity (tenant). Although typically not required, it’s considered best practice for landlords to put all rental application approvals or denials in writing to the prospective tenant. Conviction confirmation. Present this information on the blank space just following the label “Square Feet (SF).” The next two items will also seek to define the Residential Property being applied for. Permission to Run Background/Credit Check. Create an application form in just a few steps— Simply name your form, select the screening reports, and choose to customize your form or use our landlord-trusted, ready-to-use application. A good landlord will make a rental decision only after reviewing all of the relevant facts and information uncovered through their screening process. APPLICATION FOR RENTAL Notice: All adult applicants (18 years or older) must complete a separate application for rental. Now some details regarding the lease he or she currently holds should be produced. Say goodbye to messy handwriting, missing information, and waiting for paper applications in the mail. Attached to it is the required Fair Credit Reporting Act (FCRA) Disclosure listing the tenant their rights. Once a landlord does get the rental application form back from their prospective tenant, it’s important to begin the screening process right away, so landlords don’t lose prospective tenants because it took too long to get back to them with an approval. May be used for credit checks and background checks. Another way to confirm tenant’s rental and employment history. Once this information has been supplied the Applicant should indicate what type of Credit Card is being reported on by marking the checkbox labeled “Visa,” “MasterCard,” “Discover,” “Amex,” or “Diner’s Club” in this area. In California, landlords may not charge more than $49.12 for application fees. Before presenting it to him or her, fill in the Application Fee on the blank line labeled “Non-Refundable Fee.”, The first section, “The Property” shall requires some basic information regarding the Residential Property the Applicant seeks to rent. This information can be obtained from the prospective tenant by requiring them to provide personal information which includes a consent waiver that allows the landlord to lookup their personal details. To be clear about who owns the rental property, which unit the application is for, who the manager/landlord is, and how to contact someone at the rental property. In Maryland, landlords are only allowed to keep application fees that are $25 or less. Application fees typically cover the landlord’s costs for running credit and background checks on the prospective tenant, and confirming employment or rental history. In Colorado, landlords may not use rental or credit history that is more than seven years old to make a determination. This information is then used by landlords to verify if a candidate has … Can You Sue If Your Rental Application Is Denied? In addition, state and local governments may add their own protected classes to the federal list above. SparkRental, “The Landlord’s Guide to State and Federal Rental Application Laws.”, U.S. Department of Housing and Urban Development, Office of Fair Housing and Equal Opportunity, “Housing Discrimination Under the Fair Housing Act.”, U.S. Department of Housing and Urban Development, Office of the General Counsel, “Office of the General Counsel Guidance on Application of Fair Housing Act Standards to the Use of Criminal Records by Providers of Housing and Real Estate-Related Transactions.”, LawAtlas, The Policy Surveillance Program, “State Fair Housing Protections.”, U.S. Department of Housing and Urban Development, Office of Fair Housing and Equal Opportunity, “Housing Discrimination and Persons Identifying as LGBTQ.”, RentPrep, “Rental Application Fees (All 50 States).”, Association of Attorneys General, Training and Research Institute, “Protecting Veterans’ Access to Housing.”. Was the applicant ever served a notice to quit or evicted? If not, the Applicant simply must mark the “No” checkbox. People with those convictions may be lawfully excluded from rental units. This section will require three individuals who the Landlord/Property Manager may contact regarding the Applicant. Fee– The tenant should be charged for conducting the following verifications (between $35 to $100). If there will be a delay in returning the application through no fault of the tenant, it might be a good idea to alert the landlord and explain why there may be a delay in returning the form. State-specific protected classes. Many landlords use this information to protect tenants/themselves; Many landlords have “no smoking” policies, or designate certain units/areas of the rental property for smokers. If a tenant’s unsure how to get a rental application for a unit they’re interested in, they should ask the landlord. The way to fill out the Rental application form online: To get started on the blank, utilize the Fill & Sign Online button or tick the preview image of the document. It’s compliant with the Fair Housing Act in all U.S states. “Return within three business days for rental application to be considered.”. 1) To assess the appropriate pet deposit. Landlords cannot run a credit or background check on a potential tenant without the tenant’s consent. From a free lease agreement to a free rental application, from U.S. free forms like the HUD Section 8 Addendum and New York City Window Guard Notice, to Canadian province forms like Ontario eviction documents, our free forms … (Full disclosure: We have a great template available for FREE for landlords!). Alabama Association of Realtors, “A Note from the Legal Help Desk: A General Overview of Alabama’s Laws On Landlords and Tenants.”, BlankRome, Widener Law Review, “Navigating Through Delaware’s Residential Landlord-Tenant Law.”, California Department of Housing and Community Development, “California Tenants: A Guide to Residential Tenants’ and Landlords’ Rights and Responsibilities.”. If you do not have a way of editing this onscreen as a PDF or Word file you may either print it as a PDF using your browser then fill it out or you may open it as an Open Document Text (.odt) file with most word processing programs. If there is any, an explanation is given at the back of the application. That means there are certain questions landlords cannot ask potential renters on a rental application form. Most rental application forms include data on the prospective tenant’s credit/income and employment history, along with prior rental history. In Minnesota, landlords must let prospective tenants know why their application was denied within 14 days of making the decision. In many cases, the Applicant or Prospective Tenant may wish to supply some additional information that is not required on this application (For instance, a previous Landlord listed may no longer be accessible due to medical concerns or death). Finally, the Full Name of the Applicant’s “Supervisor” at work should be produced on the last blank space in this section. The first two items will require the Applicant to define the “Type (Apt., Home, Condo”)” dwelling he or she currently resides in along with how many “Square Feet (SF)” it is. © 2020, iPropertyManagement.com. This may include information like the address in the case of house rent, the description (e.g. In Florida, landlords must inform active duty members of the military and Florida National Guard whether or not their rental application has been accepted within seven days. RentScreener is the result of working with hundreds of management companies to streamline the rental application … 2 bedroom flat), … Once you have found the residential property fit for your needs, you need to fill out the rental application form. Massachusetts and Vermont do not allow landlords to charge application fees. Next, the Applicant must supply his or her “Driver’s License No.” and Contact “Phone” Number, and Contact “E-Mail” Address to the appropriately labeled spaces. A rental application form should include basic personal, professional, and financial information. Here are a few reasons it could be acceptable to deny an application: We take a look at denials based on credit reports in more detail below. Interestingly, application fees are not refundable in at least 34 states, and this is not addressed at the state level in several others, so be sure to confirm whether fees are refundable in your area or not. This way, tenants don’t move on to another rental unit because they are tired of waiting to hear back from the landlord. When can landlords deny an application? This area will also supply enough space for the Applicant to report on three Credit Cards he or she has. Information Landlords Can’t Ask For in Screening Process, False/Misleading Information on Rental Applications, Approving or Denying the Rental Application, Denial based on Credit Report Information. 35 lb. Do You Have to Give Your Social Security Number, Credit Card Number, or Bank Account Number on a Rental Application? Download: Adobe PDF, MS Word (.docx), OpenDocument Typically after the tenant has viewed the property and a verbal agreement has been made the rental application is completed. Whether you’re providing a paper or online application, a basic rental application form might include: 1. The next sections labeled “Previous Residence” and “Previous Landlords” has been supplied so the Prospective Tenant can record the second to last place where he or she lived (if applicable). How long does a landlord have to make a decision about a rental application? Minnesota landlords must provide a receipt for the application fee, and landlords are prohibited from collecting a fee when they know there aren’t any rental units available. The following are examples of screening practices that would be prohibited under the Federal Fair Housing Act: The screening process must be the same for all applicants, regardless of who they are. Maryland Office of the Attorney General, “Landlords and Tenants: Tips on Avoiding Disputes.”, Kansas Legal Services, “Kansas Tenants Handbook.”, The Office of Minnesota Attorney General, “Landlords and Tenants: Rights and Responsibilities.”, Newman Ferrara, LLP, “The 2019 Changes to New York’s Landlord Tenant Law, Part 1.”, District of Columbia Office of the Tenant Advocate, “District of Columbia Tenant Bill of Rights.”, State of Vermont, Agency of Commerce and Community Development, “Finding Common Ground: The Definitive Guide to Renting in Vermont.”. Are you required to submit a rental application in order to rent? Additionally, you can share the form to email or social media by copy/pasting the link or clicking the Share buttons in the form … Most Landlords/Property Managers, if not all, would like some report regarding an Applicant’s ability to pay the rent on time and in full. Generally, a credit score above 620 is credible by most landlords and property management companies. If tenants see any of these questions on a rental application, they can leave them blank, complain to the landlord or rental agency, and/or file a Fair Housing complaint. Filling out … Lines 1- 4 are for interoffice use and should be filled in by the property manager if possible. If so, then he or she should define everyone that will be living in the rental on the blank space labeled “If Yes, Describe.” For example, “John Doe -Brother,” “Jane Doe – Wife,” etc. 1) For a secondary contact if tenant is unavailable. Washington State Legislature, Revised Code of Washington, Title 59 – Landlord and Tenant, Chapter 59.18 – Residential Landlord-Tenant Act, Section 257 – Screening of Prospective Tenants. Please be aware that our agents are not licensed attorneys and cannot address legal questions. (Only a certain number of people are allowed per bedroom or square footage amount.). Size: 92.89KB. Each reference should have his or her “Full Name,” “Relationship” to the Tenant, “E-Mail” Address, and Telephone “Number” presented on the blank lines bearing these labels. Some states do place limits or restrictions on rental application fees, although this is rare. Fill out the Rental Application. While rental applications may vary from state to state, there are a few elements that are fairly standard among forms. In the next section, he or she should supply this entity’s Full “Name,” “Address,” “Phone Number” and “E-Mail” Address. APARTMENT RENT START DATE AGENT/REFERRED BY APPLICANT … This rental application form presents the applicant name, birth date, social security number, driver’s license number and proposed occupant details. To alert landlords if any issues have come up with prior landlords or other tenants in the past. If the landlord has received a completed application: If the landlord has not received a completed application: The landlord will now need to verify employment and income to ensure the tenant can afford the monthly rent. If approved, the tenant will be given a Lease Agreement. Below this information, the Applicant should document “How Long” he or she has been employed with the reported Company along with his or her “Gross Income” utilizing the next two spaces to present this information. Our application asks for 5 years of residence history, employment and income … States or municipalities may have additional protected classes this applies to, as noted in the state-by-state anti-discrimination chart above. Because there are no national or state-level laws that require landlords to ask specific questions or look at set criteria, there’s wide latitude when it comes to choosing a rental application to use. Request an online rental application with only a tenant’s name and email address. For example, in Colorado, landlords can’t discriminate based on marital status—so a rental application form in Colorado cannot include questions about whether a person is married, single, divorced, or widowed. Note: Tenants are not required to give this information to potential landlords. Note: Landlords cannot refuse an ADA-approved service dog or emotional support dog, even if they have a “no pets” policy, and cannot charge a pet deposit. All rights reserved. It’s important to note that there are no national or state-level standards when it comes to what’s an acceptable credit score. In Kansas, tenants who falsify information on their rental application may owe fines or face jail time. Attached to it is the required Fair Credit Reporting Act (FCRA) Disclosure listing the tenant their rights. Adding this online rental application form to your agency’s website is a breeze. Otherwise, landlords need to look at each conviction or arrest on a case-by-case basis. After verifying, commonly after 24-48 hours, the landlord will have the decision whether to approve or disapprove the tenant’s application. Typically after the tenant has viewed the property and a verbal agreement has been made the rental application is completed. Create your free account today! Online Commercial Lease Application Form is a document used by the landlord when a tenant wants to rent or lease a commercial property. Does a landlord have the right to run a credit check or background check before approving a rental application? The landlord may check the Sex Offender Registry in their State to determine if the applicant is listed. This will require the same relative details regarding the Property, the Lease, and the Landlord as the previous sections. 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